Ask for the number, not just yes or no
A reply of “yes” from a family tells you little. Ask how many people are coming and, where it matters, which functions. Offer three honest answers: yes, we will try, or no but with duas. “Will try” is real information for planning.
Count per function
The caterer for the Walima needs the Walima number, not the total of everything. Count replies for each function separately, and keep the lists separate when different people are invited to each.
A simple routine
- Set a reply deadline and put it on the card.
- Check the replies once a day in the last two weeks.
- A week before the deadline, remind the families who have not replied.
- After the deadline, call the few who matter. Do not chase everyone.
- Give the caterer and the hall the confirmed number, and keep a margin for the “will try” answers.
Allow for real life
- Ask about dietary needs if the menu depends on it.
- Set a maximum number of guests per reply, so a reply for four does not become ten.
- Keep a wishes wall, so guests can say what they cannot fit into an RSVP.
Questions people ask
Can I export the replies?
Yes. You can download the replies as a sheet, including a catering and hall list with the headcount per function.
Can guests change their reply?
Yes. If their plans change they can send a new reply. Both replies are kept in your list with the newest first, so you can always see the latest one.
See it on your own phone
Build your card, preview it privately and decide afterwards. Nothing goes online and nobody else can see it during the free trial.